Data protection and data security are very important to us. We would like to inform you about data collection, processing and use when visiting, registering and using our service. As well as objection, revocation and other rights to which you are entitled as an individual affected by data collection and use.
This we do in compliance with the applicable data protection legislation and have committed to a vast selection of Privacy Laws form across the globe based on our customer base. In particular, we adhere to the:
- NY State “Stop Hacks and Improve Electronic Data Security Act” (SHIELD Act),
- California Consumer Privacy Act,
- EU General Data Protection Regulation (GDPR).
Rubinstein & Associates PLLC is the Controller of your personal data.
What is personal data?
Personal data refers to any data relating to an identifiable natural person (“Personal Data”).
What data do we collect?
We may collect data or ask you to provide certain data when you use our website and services. The sources from which we collect Personal Data are:
Data collected directly from you or your device relating to an identified or identifiable natural person (“Data Subject”) and may include direct identifiers such as name, address, email address, phone number.
On what grounds do we use Personal Data?
We use your Personal Data for the following purposes and on the following grounds:
- On the basis of fulfilling our contract (when you buy our service)
- On the basis of your consent (when you subscribe to our newsletter)
- On the basis of legal obligations (for obligations such as tax, accounting, anti-money laundering, or when a court or other authority asks us to)
- On the basis of our legitimate interest (for communications about security, privacy and performance improvements of our services. Or for establishing, exercising or defending our legal rights.)
Of course, before relying on any of those legitimate interests we balance them against your interests and make sure they are compelling enough and will not cause any unwarranted harm.
When do we disclose your Personal Data?
We disclose your Personal Data in response to your business enquiry or your request for information within our Company in order to provide the best service possible and within our legitimate interest.
We may share your information with organisations that help us provide the services described in this Policy and who may process such data on our behalf and in accordance with this Policy, to support this website and our services.
In relation to information obtained about you from your use of our website, we may share a cookie identifier and IP data with analytics and advertising network services providers to assist us in the improvement and optimisation of our website which is subject to our Cookies Policy below.
We may disclose personal information in other circumstances such as when you agree to it or if the law, a Court order, a legal obligation or regulatory authority ask us to. If the purpose is the prevention of fraud or crime or if it is necessary to protect and defend our right, property or personal safety of our staff, the website and its users.
We will only keep the information required to provide our service as long as you are a client. So that we can meet our contractual obligations and for a period after that to identify issues, respect claim limitation periods and to resolve any legal proceedings.
You can learn how long your information is held and when it is destroyed from our Data Retention Policy which you can request using our contact form.
You have the right to:
- information about the processing of your personal data,
- obtain access to the personal data held about you,
- ask for incorrect, inaccurate or incomplete personal data to be corrected,
- request that personal data be erased when it’s no longer needed or if processing it is unlawful,
- object to the processing of your personal data for marketing purposes or on grounds relating to your particular situation,
- request the restriction of the processing of your personal data in specific cases,
- receive your personal data in a machine-readable format and send it to another controller (‘data portability’),
- request that decisions based on automated processing concerning you or significantly affecting you and based on your personal data are made by natural persons, not only by computers. You also have the right in this case to express your point of view and to contest the decision.
- Where the processing of your personal information is based on consent, you have the right to withdraw that consent without detriment at any time through our contact form.
California Privacy Rights
Sources and Categories of collected personal information you can find all sources and categories of collected personal information above.
Business or commercial purpose for collecting information you can find all purposes of processing personal information above.
Categories of third parties with whom the business shares personal information you can find all categories of recipients of personal information listed above.
How do we protect your Personal Data?
We protect your data using state of the art technical, and physical safeguards and operate a firm system of policies, confidentiality agreements, digital safeguards and procedures to ensure the highest level of administrative protection.
In more detail to access our database the user must be authorised, is challenged through a two-way authentication system and use an encrypted VPN. Also, the removal of Personal Data from our location is forbidden and made by using a complex encryption system very difficult. We use cutting edge antivirus and anti-malware software and up-to-date firewall protection. Moreover, authorised personnel must have a legitimate need to know interest such as being your point of contact or service your user account.
The data we collect from you may be stored, with appropriate technical and organisational security measures applied to it, on our servers in the USA. In all cases, we follow generally high data protection standards and advanced security measures to protect the personal data submitted to us, both during transmission and once we receive it.
To exercise any of your rights, or if you have any questions or complaints about our use of your Personal Data and this policy, please contact us using our contact form.
We use the following technologies to analyze and optimize our website offering: Google Analytics from Google Inc., based in Mountain View, California, USA (hereinafter referred to as “Google”) as well as “Tealium Universal Data Hub” and “Tealium Tag Management System ( “TMS”) “, both services of Tealium Inc., 11085 Torreyana Road, San Diego, CA 92121, USA (” Tealium “). Both Google and Tealium are under the Swiss-U.S. Privacy Shield Agreement certified.
Google uses so-called cookies, which are stored on your computer. The tracking data collected by the cookies about your use of this website is transmitted to Google servers in the USA and stored there. Your IP address will also be transmitted but will be anonymized at Google before being saved so that it can no longer be assigned to you. Google uses the anonymize method for this.
When using our website, Google can store the following data and evaluate it anonymously and exclusively for statistical purposes: the pages visited and their sequence, the operating system and browser used, date and time of the page visits, the address of the previously viewed website.
Our website uses AdWords for advertising purposes and to understand user behavior on our website. This helps us improve our services and provide relevant services and information. In principle, we use only anonymized data that does not allow us to identify the user.
Below we describe the analysis services and technology we use for such purposes. Further, we show how you can prevent these services from analysis of your use of our website.
Google Universal Analytics
Google Adwords Conversions
Google AdWords Conversions and Google DoubleClick Floodlight enable us to determine how clicks on adverts or information on Google platforms effectively lead to transactions and similar user actions on our website. These features use temporary cookies from Google and do not process user data. Google provides options to prevent the use of these cookies; alternatively, you can change the settings in your browser.
This Data Protection Policy and our commitment to protecting the privacy of your personal data can result in changes to this Data Protection Policy. Please regularly review this Data Protection Policy to keep up to date with any changes.
Queries and Complaints
Any comments or queries on this policy should be directed to us using the following contact details.
Rubinstein & Associates PLLC of 961 Broadway, Woodmere, NY 11598
Email: [email protected] Phone Number: 516-268-7077